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Buildings & Facilities Administrator

Job Location:
Type of contract:
Permanent - Full Time/Flexible
Vacancy Reference:
The Opportunity
Due to growth in our business and relocation into new locations and premises, we're looking for a Buildings and Facilities Administrator to support our Buildings Manager based in Reading. 
The Buildings & Facilities Administrator will play a pivotal role in the day-to-day running of our business. Providing Business Support to the Buildings & Facilities Manager to ensure contract compliance and project delivery and helping to ensure the smooth running of the office day to day. This job is about delivering and maintaining a good client experience for both our internal and external clients.
Day to day, the role will bring different challenges and activities but in the main you will be responsible for:
  • Providing administrative support to the Buildings & Facilities Manager 
  • Maintaining supplier files
  • Supporting the Facilities Maintenance Assistant effective coordination of facilities services
  • Maintaining the Facilities page on the business intranet 
  • Logging facilities defects to be reviewed
  • Raising purchase requests
  • Coordinating team calendars
  • Scheduling meetings
  • Supporting wider Facilities activities when required. 
About You

The Buildings & Facilities Administrator will be proficient, well-presented and articulate, and will confidently represent PBA in a professional manner. You will have an excellent working knowledge of Microsoft Office, (in particular Word, Excel and Outlook) and previous admin support experience is essential. You will need to have excellent communication skills and a high degree of self- management and initiative.

As well as that, we require you to have:

  • 5 GCSE’s at C or above (including Maths and English).
  • Strong administrative and organisation skills gained within an office support environment.
  • The capability to plan and schedule work in line with changing priorities
  • Customer oriented and the ability to respond to business priorities
  • Ability to work with high volume workload and tight deadlines
  • A strong sense of attention to detail with focus on service delivery
  • Resilient with a ‘can do’ attitude
  • Excellent verbal communication skills with a highly professional telephone manner and excellent written English skills
  • Professional attitude
  • Immaculately presented

Due to the nature of the role an element of flexibility will be expected to ensure all duties are covered.

About PBA
We offer a competitive salary and flexible benefits package, which includes contributory pension plan, discretionary bonus scheme and flexible benefits allowance.
Peter Brett Associates LLP (PBA) is a leading consultancy delivering development and infrastructure projects. We provide trusted advice to our clients and together we create better places for the communities in which we live. 

PBA provides significant opportunity for career progression and personal development through the delivery of high value quality services to influential clients. It's a friendly and supportive environment for our employees where they can attain their personal career goals.

To find out more about PBA and see the range of exciting projects we are involved in please visit

PBA is committed to a policy of Equal Opportunities.