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Senior Administrator - Oxford

Internal Applicants Only
Job Location:
Type of contract:
Permanent - Full Time/Flexible
Vacancy Reference:
The Opportunity
PBA, now part of Stantec, are currently looking for a Senior Administrator to join us on a permanent basis in our vibrant Oxford office. This is a great opportunity to join a thriving business in the heart of the Oxford community. We can offer you a great environment to work in, a strong learning culture and a chance to work among experienced teams that will help take your career to the next level.

As our Senior Administrator, You will work as part of our team of Professionals to provide an effective and flexible service to support the general office, technical teams/managers and groups. You will undertake a variety of tasks in addition to providing guidance to less experienced members of the team.

You will need to have an open approach to how you work and there may be occasions when you need to be flexible with your time. You will be working with lots of people with different requirements and personalities, so it is important to be able to adapt your style as required.

You will need to demonstrate that you have previous experience of working in a busy office environment and have strong computer skills in Microsoft Outlook, PowerPoint, Word and Excel.


Responsibilities will include:

Technical Team Support -

  • You will provide general admin support to technical teams to assist them to effectively manage their projects. Deadlines are ever changing and diary management is part of this role so you will need to be comfortable using Microsoft Outlook. Daily responsibilities can vary from scheduling meetings, preparing agendas, taking and distributing minutes and PBA Senior

Administrator –

  • arranging all the necessary conference room facilities. You may be required to arrange travel and accommodation for colleagues at all levels. You will assist with the preparation/formatting of documents using the Microsoft Office suite (Word/Excel/PowerPoint) and ensure filing and archiving systems are maintained.

General Office/Facilities -

  • You will be one of the first points of contact for telephone enquiries and for welcoming visitors to the office so you will need to be comfortable with providing reception cover. The smooth running of the office will require your assistance with issues relating to building maintenance, equipment faults, office security, stationery orders and staff facilities.


Bid Management

  • You may be required to assist with collating information relating to bid documents and tenders which could require liaison with different teams/departments across the Practice.


    Business Information Systems

  • You will use your IT skills to raise purchase orders, process expense claims, complete timesheets and set up new project tasks on our in-house system (FocalPoint), for which training will be given. You may be required to set up wi-fi codes for visitors and to arrange meetings/communicate with colleagues using Skype.

    Client Development

  • You may be involved with providing admin support to managers who are responsible for developing relationships with some of our key clients, using our in-house Client Relationship Management (CRM) system, for which training will be given. This may involve you assisting with the organisation of external events.



  • You will support managers with ensuring project invoice details are correct and issued on time. You may be required to be responsible for ensuring petty cash returns are issued to the Accounts Team and you will raise cheque requests and make payments using the company credit card



  • You will liaise with HR to ensure that staff absence due to sickness is recorded.

    Safety, Health, Environment and Quality

    You may be required to perform a role within our Emergency Response Team (eg Fire Warden), for which training will be given.

This is a fantastic opportunity to join a progressive and reputable business in the heart of Oxford. Why not get in touch today.

If you would like more info on this role, please contact Eamon Cassidy: 07823538229 /

About PBA
Peter Brett Associates (PBA) is now part of Stantec, a global design firm with over 22, 000 employees worldwide.  Together, we are aiming to have a major impact on the engineering market in the UK and the communities that we serve. Both PBA and Stantec bring teams that possess a depth of expertise, experience, and passion for community.  Our combined strengths will be essential to meet the growing opportunities in key UK markets.   Our people are our most important asset & creating a friendly and supportive environment for our employees where they can attain their personal career goals is a key objective for us.

To find out more about PBA and see the range of exciting projects we are involved in please visit .

PBA is committed to a policy of Equal Opportunities.