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Executive Assistant

Internal Applicants Only
Job Location:
Type of contract:
Permanent - Full Time/Flexible
Vacancy Reference:
The Opportunity

PBA, now part of Stantec, are currently looking for an experienced Executive Assistant to join us on a permanent basis in our vibrant Bristol office. This is a great opportunity to join a thriving business in the heart of the Bristol community. We can offer you a great environment in which to work, a strong learning culture, and the opportunity to work among experienced teams that will help take your career to the next level as part of our wider business support team.

Reporting into the Administrative lead within the Bristol office, key responsibilities will include:

  • Providing an effective service to support the general office, technical teams, managers, groups and boards, as part of the wider Administrative team
  • Co-ordinating and managing the delivery of works produced by multi-disciplinary technical teams
  • Formatting and finalising proposals, reports, bids, presentations and correspondence to ensure work is completed to a high, professional standard.
  • Liaison with external contacts, assisting with report writing and setting up projects using internal management systems.
  • Extensive and proactive diary management including arranging and managing appointments, lunches, travel and accommodation, and producing itineraries and other documents as required.
  • Providing office support such as meeting and greeting visitors to the office in a professional and friendly manner, answering telephones, scheduling and managing meetings, logging and distributing incoming and outgoing post, filing and other general duties.
  • Ensuring that QMS procedures are adhered to at all times by colleagues, and helping to coach individuals to undertake things in the right way.
  • Organising meetings, typing up letters, e-mails and other relevant documentation.
  • Supporting junior colleagues within the team as required on an ad-hoc basis
  • Effectively manage any other ad-hoc administrative duties as required

 About You:

  • Strong administrative experience, ideally from a similar consultancy background would be desirable, although not essential.
  • Experience of formatting and finalising proposals and bids through effective liaising with technical and subject matter experts.
  • Excellent working knowledge of Microsoft Office, (particularly Word, Excel, PowerPoint and Outlook), with Adobe InDesign or similar graphic design software desirable.
  • Proven experience in the creation of high-quality reports and presentations.
  • Strong project co-ordination skills with the ability to work on multiple projects simultaneously and prioritise workload
  • Be proactive, efficient, accurate, and able to work unsupervised.
About PBA
We offer a competitive salary and flexible benefits package, which includes contributory pension plan, season ticket loan, and annual leave purchase.

PBA provides significant opportunity for career progression and personal development through the delivery of high value quality services to influential clients. It's a friendly and supportive environment for our employees where they can attain their personal career goals.

To find out more about PBA and see the range of exciting projects we are involved in please visit

PBA is committed to a policy of Equal Opportunities.
To explore this this position further please click "Apply" below, or speak to Tim Keyte, Talent Acquisition Specialist, on or 07469 118 428.